Annual General Meeting

April 2, 2016

 

 

Bovingdon & District Horticultural Society

(Established 1927)

 

Annual General Meeting

 

Saturday, 2nd April 2016

Memorial Hall, Bovingdon

 

 

 

  1. APOLOGIES

Lindsey Coates

 

  1. MINUTES OF THE PREVIOUS MEETING

Matters arising – finances were discussed at considerable length in previous meeting.The actions taken and current position are to be covered in the Chairman’s Report and the Treasurer’s report.The Minutes were signed by the Chair.

 

  1. CHAIRMAN’S REPORT

The report was distributed and covered the Year’s activities.

 

The Chair gave thanks to the whole committee for their efforts over the year without whom the Society wouldn’t be possible and to the road stewards for collecting the subs and distributing Year Books and Newsletters.

 

  1. TREASURER’S REPORT

The Treasurer distributed the accounts.

 

Jill Leon expressed regret that the cups are no longer engraved.This decision was taken as engraving was costing approximately £200 year.The Cup Winners are recorded in the Society’s records and the previous year’s winners are listed in the Year Book.

 

Maureen West suggested raising subscriptions to improve the finances.The subscription was raised this year to £5, the first increase for many years.The Committee will review the effect of this at year end on the financial position and the number of members.

 

The Motion to accept the accounts for the year 2015 was proposed by Mike Leon, seconded by Stephen Rickard, carried unanimously.

 

  1. MEMBERSHIP SECRETARY’S REPORT

Jill Leon reported that we had 200 members in 2015, down from 214 in the previous year.So far this year the membership is increasing.Jill thanked the road stewards for their efforts in collecting the subscriptions and delivering newsletters.

 

  1. SHOW SECRETARIES’ REPORTS

Full Reports for the three Shows were provided.  Additional comments from the Show Secretaries were:-

 

John Walker stood in for the Spring Show.  With a beautiful Spring, there were 25 entrants providing 225 entries and a record number of daffodils.  West Herts College were new entrants in the Floral Art and for the first time there was a Children’s Class.

 

Mike Leon took the Summer Show.  Carole Duke was the star.  Bovingdon Academy children brought a record 51 entries.

 

Sue Miller noted that after a wet August it was pleasing to see 34 entrants providing 250 entries including Bovingdon Academy and Sunnyvale Trust.

 

7. PLANT SALE and BULK ORDER

The Plant Sale income for the Society was £10 (previous year £25.50) and the main purpose is for members to sell and buy plants.

 

The Bulk Order made £124; the quantity ordered by members was down and there were some issues price lists from the Suppliers.

 

8.  HONARY AUDITOR

Bo Leighton Davis offered to continue in this role. Sue Miller proposed re-election of Bo and Stephen Rickard seconded, unanimous vote.

 

9.  ELECTION OF COMMITTEE

     All the existing members were willing to continue:

 

     Ron Smith

     Doreen Woods

     John Walker

     Mike Leon

     Sue Miller

     Lindsey Coates

     Shirley Masterson

     John Hislam

     Stephen Rickard

 

     There being no other nominations Stephen Rickard proposed the election of the above to the committee and seconded by Vivien Smith, unanimous vote

 

  1. ANY OTHER BUSINESS

No comments were received.

 

 

The meeting closed at 2:30 pm

 

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