AGM Minutes 2017

April 8, 2017

Bovingdon & District Horticultural Society

(Established 1927)

 

Annual General Meeting

 

Saturday, 8th April 2017

Memorial Hall, Bovingdon

 

 

 

  1. APOLOGIES

Lindsey Coates, Mike Leon

 

  1. MINUTES OF THE PREVIOUS MEETING

Matters arising – none.

The Minutes were signed by the Chair.

 

  1. CHAIRMAN’S REPORT

The report was distributed and covered the Year’s activities.

 

The Chair gave thanks to the whole committee for their efforts over the year without whom the Society wouldn’t be possible and to the road stewards for collecting the subs and distributing Year Books and Newsletters.

 

  1. TREASURER’S REPORT

The Treasurer distributed the accounts.

 

The Motion to accept the accounts for the year 2016 was proposed by Stephen Rickard, seconded by Glynis Tustin, carried unanimously.

 

  1. MEMBERSHIP SECRETARY’S REPORT

Jill Leon reported that we had 186 members in 2016, down from 200 in the previous year.Jill thanked the road stewards for their efforts in collecting the subscriptions and delivering newsletters.

 

  1. SHOW SECRETARIES’ REPORTS

Full Reports for the three Shows were provided.  Additional comments from the Show Secretaries were:-

 

Mike Leon - Spring Show.  Entries were down after last year's bumper show.  A cold early spring & hurricane Katie affected the entry.  Brian Stewart who won the Wildacre Cup & Daffodil Society Medal, & Gillian Johansson maintained the high standard of the exhibits.  Glenys Welstead won the Lily Rose Florist voucher.  Elizabeth Hobson won the Pendley Estates trophy & Isobel Jones the Challenge Cup for her cardigan.  The show was well supported by Bovingdon Primary Academy gardening, pottery & art clubs.  We owe a huge debt to Glynis for encouraging her pupils in the gardening club. She says she is going to hold an open day to show off what the pupils are doing.

 

Glynis Tustin offered to arrange a visit for members to Springfield which the Gardening Club of Bovingdon Academy maintain.  Glynis was thanked for this and it was agreed to follow up and plan an evening visit.

 

John Walker - Summer Show.  This year we had 35 adult entrants plus 38 children from Bovingdon Academy providing a total of 200 entries which was well up on last year. 

Despite the poor summer to date vegetable fruit and plant entries were excellent with a welcome return of the sweet pea filling the hall with their wonderful colours and aroma.   The Floral Arts Section was down on last year but the quilts section had 30 entries with quilts and patchworks of such a high standard.  It was nice to see the quilt makers participating and winning in the vegetable and plant sections as well.  The children contributed again with 39 entries encompassing vegetables and crafts.  The children also participated in the Vegetable Section winning first place for their peas.

The children now have their own garden called Springfield and it augers well for the future that they join us so enthusiastically.

 

Sue Miller – Autumn Show. With 240 entries from 30 competitors this was another colourful show.  Our variable summer, although challenging for growers, did not deter our exhibitors who provided us with some beautiful entries.

 

Mike Leon retained the Ernest Wright cup whilst Doug Leslie won the Victory Hall Cup for his leeks.  Doug Leslie also won the Chrysanthemum Cup for a successive year, and we welcomed returning exhibitor Gill Cox who won the Dahlia Cup. May Parker was awarded the Outspan Cup for her magnificent gladioli. 

 

Our own Bovingdon Bake Off saw a record entry of thirteen compete for the Horwood Bakery Cup.  This year’s cake was Lemon Drizzle and Stephen Rickard beat 12 ladies to carry off the cup.

 

It proved to be Stephen’s show as he also won the Copse Hill Cup for preserves and baking and the Eva Stone cup for homemade drinks.  The Floral Art Bowl was awarded to Mavis Lawrence who gained the highest points in this section.

 

Bovingdon Academy youngsters showed their prowess in growing cucumbers whilst the Sunnyside Trust’s giant pumpkin was far and away the heaviest entry.

 

7. PLANT SALE and BULK ORDER

The Plant Sale income for the Society was £82 (previous year £10). Including the Hospice table about £900 changed hands.The view was that there were fewer punters in the hall, but they appear to have spent more.

The Bulk Order made £136 (£124 in 2015); orders were £1200; this was down on last year which was £1,760 – a credible result.

 

8.  HONARY AUDITOR

Bo Leighton Davis offered to continue in this role. John Hislam proposed re-election of Bo and John Walker seconded, unanimous vote.

 

9.  ELECTION OF COMMITTEE

                        Of the existing members the following were willing to continue continue:

                        Ron Smith

                        Doreen Woods

                        John Walker

                        Mike Leon

                                    Lindsey Coates

                        Shirley Masterson

                        John Hislam

                        Stephen Rickard

                        Jane Bradnock

 

New member Katie Tyssen also offered herself for election.  The proposal to elect all of the above including Katie Tyssen was proposed by John Hislam and seconded by Vivien Smith, passed unanimously.

 

Sue Miller has stood down form the Committee and her roles of Autumn Secretary and Winter Social Organiser.  She was thanked for her many years of service to the Society.

 

 

                       

  1. ANY OTHER BUSINESS

John Hislam raised the issue of how to involve more people from the village in the Society.  In the discussion that followed these suggestions were made: -

  • Publicity at Village events including Dog Show, Christmas Street Fair, Open Gardens

  • Facebook

  • Leaflet for Estate Agents to include in their Welcome Pack

  • Additional distribution of the Newsletter

 

 

 

The meeting closed at 2:30 pm