Annual General Meeting - Saturday, 14th April 2018

April 1, 2018

 

 

  1. APOLOGIES

Lindsey Coates, Gill Cox

 

  1. MINUTES OF THE PREVIOUS MEETING

Matters arising – none.

The Minutes were signed by the Chair.

 

  1. CHAIRMAN’S REPORT

The report was distributed and covered the Year’s activities. Through John Hislam an approach was made to the Box Moor Trust for the provision of allotments.However, following consideration by the trustees they decided they could not provide allotments.

 

The Chair gave thanks to the whole committee for their efforts over the year without whom the Society wouldn’t be possible and to the road stewards for collecting the subs and distributing Year Books and Newsletters.

 

  1. TREASURER’S REPORT

The Treasurer distributed the accounts.

 

The Motion to accept the accounts for the year 2017 was proposed by Mike Leon, seconded by Doreen Woods, carried unanimously.

 

  1. MEMBERSHIP SECRETARY’S REPORT

Jill Leon reported that we had 190 members in 2017, up from 186 in the previous year.Jill thanked the road stewards for their efforts in collecting the subscriptions and delivering newsletters.

 

  1. SHOW SECRETARIES’ REPORTS

Full Reports for the three Shows were provided.  Additional comments from the Show Secretaries were:-

 

Mike Leon - Summer Show; he felt the entries were down on the previous year due to the spell of very hot weather.

 

Autumn Show - the Secretary duties were shared by Ron Smith and John Walker whilst a replacement is sort.  Gillian Johansson has kindly stepped forward to take on a show in 2018 for one year.

 

7. PLANT SALE and BULK ORDER

The Plant Sale income for the Society was £57.5082 (previous year £82). Including the Hospice table over £800 changed hands.

The Garden Supplies Order made £107 (£136 in 2016); orders were £1800; this was up on last year which were £1,220 – an excellent result.Jill Leon said Mike will step down from running the Garden Supplies ordering in 2019 and someone needs to shadow his methods for this in the future.

 

8.  HONARY AUDITOR

Bo Leighton Davis offered to continue in this role. John Hislam proposed re-election of Bo and Jill Leon seconded, unanimous vote.

 

9.  ELECTION OF COMMITTEE

                        Of the existing members the following were willing to continue continue:

                        Ron Smith

                        Doreen Woods

                        John Walker

                        Mike Leon

                                    Lindsey Coates

                                    John Hislam

                        Stephen Rickard

                        Katie Tyssen

                        Glynis Tustin

 

Proposed by Phil Lockyer and seconded by Vivien Smith, carried unanimously.

 

Shirley Masterson has stood down form the Committee after serving 17 years and Jane Bradnock has also stood down.  The Society thanked them for their valuable services and contributions.

 

 

                       

  1. ANY OTHER BUSINESS

 

No items were raised.

 

 

The meeting closed at 2:30 pm

 

 

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