Exhibitor Rules, Terms of Use & Privacy Policy


Terms of Use and Privacy Policy clauses define the conditions which one must accept in order to use our website. Once a visitor has visited this page, he or she automatically agrees to the policies laid out therein. If you do not agree with these policies, please do not use this site.

Rules for Exhibitors.
  • Entries must be on an official entry form either from the society’s yearbook for the current year, from an entry form available from W Jarman & Sons, 44 High Street Bovingdon, or on the online entry form for the show via the website.

  • Entries can either be made online direct to the relevant show secretary no later than 10 pm on the Thursday prior to the show, or entered via W Jarman & Sons with the relevant fee (in a sealed envelope marked ‘Bovingdon Horticultural Society’) by 12 noon on the Thursday prior to the show

  • FEES: 50 pence per entry, discounted to 25 pence per entry for current members.

  • Entry is free for all children’s entries (up to and including 15yrs of age on the date of the show). All child entries and age must be indicated on the entry form.

  • No exhibitor can enter more than three entries in any given class.

  • Only one prize per entrant is available in any single class.

  • All exhibits must be staged in their given location between the hours of 08:30 am and 10:30 am on the Show day, at which time the hall will be cleared for judging. Exhibits are to then remain on show until 16:30 pm.

  • All awards are at the judged discretion and prizes may be withheld or modified if exhibits are not considered worthy of the class prize.

  • The committee does not accept responsibility for any exhibit or container lost or damaged, however caused.

  • All cups and Bowls remain the property of the Society at all times.


(1) All exhibits in Sections  1, 2 & 3 in the Spring and Summer Shows plus 4 & 5 in the Autumn Show must have been grown personally by the exhibitor or have been in their possession for a minimum of 8 weeks prior to the show.  

(2) Handicraft and Paintings must be solely of the exhibitors own work and must not have been exhibited previously at any of the societies shows. There should be neither visible signature nor identification.

(3) Children’s drawings, paintings and designs must be originals

(4) In Floral Art classes; the width must not exceed the dimension given for that particular class. Bases may be used.

(5) A “bowl” is a container whose diameter at its mouth is equal to or greater than its height.

(6) A “Vase” is a container whose height is greater than its diameter.

(7) Exhibitors to state variety of the plant when known.

  • In the event of two or more exhibitors gaining an equal number of points, the cup or medal will be awarded to the exhibitor gaining the highest number of first places. Should this not produce an outright winner, the number of second, then third places will be considered.


Prizes will be awarded as follows:

FIRST – 60p (3 points)

SECOND – 40p (2 points)

THIRD – 20p (1 point)

Privacy Policy. 

Any names addresses and other contact details received via this website will be solely for the use of the society and its members, no contact details will be given or sold to any 3rd parties without the prior permission being given by the individual.




Privacy Policy

Version 1.0 May 2018


Your privacy is important to Bovingdon & District Horticultural Society (“B&dHS”).  We make every reasonable effort to safeguard your privacy and this Privacy Policy describes the way in which we collect, use, disclose, transfer and store your information. If you contact B&dHS by email, phone or visit our website at www.bovingdonhortsoc.org.uk (the “Website”) we will take all reasonable steps to ensure your data is treated securely and in accordance with this Privacy Policy.


What information do we collect and store?

  • For each member we store your name, address, telephone number in the Membership File.

  • There is also a Society Email List of the Membership together with other individuals who have expressed an interest in receiving information from B&dHS by contacting us.  This list, as well as email addresses, includes names, addresses and phone numbers.

  • If you are signed up to the Email list tracking information is collected (e.g. open rates and links clicked).

  • Website visit and usage information is collected.


What de we use the information for?

  • The Membership File is used solely for the functioning of B&dHS including the collection of subscriptions, holding shows and other events and activities.  It also enables the distribution of publications and leaflets produced by B&dHS.

  • The Email List is the preferred method of distributing Newsletters, notices of events and activities and other communications from B&dHS.

  • The Membership File and Email List are maintained confidentially by the elected officers of B&dHS and are not shared with any other party or individual and will not be sold.


Where your information is stored

  • The Membership Files on a computer in the UK.

  • The Email List is stored on a US based server service which is certified under EU-US Privacy Shield framework.

  • The Website is hosted on a server located in UK.

  • All emails sent out provide links for you to update your information of to unsubscribe.  Please be aware the if you unsubscribe you will no longer receive Newsletters and other information from B&dHS


About us

B&dHS is a non-profit making society serving Bovingdon and surrounding towns and villages.

Allotment petition. 

Any names and addressed given in relation to our allotment campaign will be subject to the normal terms and conditions of petitions laid out by local government.

Terms of Use. 

Terms of Use clause. This is a legally binding statement and protects the society, when it complies with applicable laws, from lawsuits and other legal action.






No warranties


This website is provided “as is” without any representations or warranties, express or implied. Bovingdon Horticultural Society makes no representations or warranties in relation to this website or the information and materials provided on this website. 


Without prejudice to the generality of the foregoing paragraph, Bovingdon Horticultural Society does not warrant that:


  • this website will be constantly available, or available at all; or

  • the information on this website is complete, true, accurate or non-misleading.


Nothing on this website constitutes, or is meant to constitute, advice of any kind.  [If you require advice in relation to any [legal, financial or medical] matter you should consult an appropriate professional.]


Limitations of liability


Bovingdon Horticultural Society will not be liable to you (whether under the law of contract, the law of torts or otherwise) in relation to the contents of, or use of, or otherwise in connection with, this website:


  • [to the extent that the website is provided free-of-charge, for any direct loss;]

  • for any indirect, special or consequential loss; or

  • for any business losses, loss of revenue, income, profits or anticipated savings, loss of contracts or business relationships, loss of reputation or goodwill, or loss or corruption of information or data.


These limitations of liability apply even if Bovingdon Horticultural Society has been expressly advised of the potential loss.




Nothing in this website disclaimer will exclude or limit any warranty implied by law that it would be unlawful to exclude or limit; and nothing in this website disclaimer will exclude or limit Bovingdon Horticultural Society liability in respect of any:


  • death or personal injury caused by Bovingdon Horticultural Society] negligence;

  • fraud or fraudulent misrepresentation on the part of Bovingdon Horticultural Society; or

  • matter which it would be illegal or unlawful for Bovingdon Horticultural Society to exclude or limit, or to attempt or purport to exclude or limit, its liability.




By using this website, you agree that the exclusions and limitations of liability set out in this website disclaimer are reasonable. 


If you do not think they are reasonable, you must not use this website.


Other parties


[You accept that, as a limited liability entity, Bovingdon Horticultural Society has an interest in limiting the personal liability of its officers and employees.  You agree that you will not bring any claim personally against Bovingdon Horticultural Societyofficers or employees in respect of any losses you suffer in connection with the website.


[Without prejudice to the foregoing paragraph, you agree that the limitations of warranties and liability set out in this website disclaimer will protect Bovingdon Horticultural Society officers, employees, agents, subsidiaries, successors, assigns and sub-contractors as well as Bovingdon Horticultural Society


Unenforceable provisions


If any provision of this website disclaimer is, or is found to be, unenforceable under applicable law, that will not affect the enforceability of the other provisions of this website disclaimer.




This document was created using a Contractology template available at http://www.freenetlaw.com.

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